The specific documents required for NGO registration in India can vary based on the legal structure chosen (Trust, Society, or Section 8 Company). Here is a general list of documents commonly required for the registration of an NGO:
Common Documents for Trust, Society, and Section 8 Company:
Application Form:
- Duly filled application form for registration.
Covering Letter:
- A covering letter specifying the purpose of the application and a brief overview of the organization’s activities.
Memorandum of Association (MOA) or Trust Deed:
- For Trust: Trust Deed.
- For Society: Memorandum of Association.
- For Section 8 Company: Memorandum and Articles of Association.
Bylaws or Rules and Regulations:
- Detailed bylaws or rules and regulations governing the organization.
Affidavit and Declaration:
- An affidavit from the president or secretary declaring the intention to form the NGO.
Identity Proof of Members:
- Copies of identity proof (e.g., Aadhar card, passport, voter ID) of all the members/trustees.
Address Proof of Members:
- Copies of address proof (e.g., utility bills, rent agreement) of all the members/trustees.
Residential Proof of Registered Office:
- Documents proving ownership or permission to use the registered office address.
No Objection Certificate (NOC):
- NOC from the landlord (if the registered office is rented).
PAN Card:
- PAN card of the NGO.
Passport-sized Photographs:
- Passport-sized photographs of all members/trustees.
Minutes of the Meeting:
- Minutes of the meeting where the decision to register the NGO was taken.
Bank Account Details:
- Bank account details of the NGO.
Auditor’s Statement:
- A statement from a practicing Chartered Accountant or Auditor declaring the utilization of funds.
Additional Documents for Section 8 Company:
Declaration of Compliance:
- A declaration of compliance with the requirements of Section 8.
License under Section 8:
- License issued by the Registrar of Companies (RoC) under Section 8.
Declaration by Professionals:
- Declaration by professionals (Chartered Accountant, Company Secretary, Cost Accountant) affirming the application.
It’s important to note that the specific requirements may vary based on the state in which the NGO is registered and the legal structure chosen. Additionally, the documents may need to be notarized or attested by a gazetted officer. NGOs are advised to consult with legal professionals or seek guidance from the respective Registrar of Societies, Charity Commissioner, or RoC for accurate and up-to-date information on registration requirements.
