A compliance calendar for a public limited company in India involves a timeline of activities and filings that the company needs to adhere to in order to comply with various statutory requirements. Here is a general compliance calendar for a public limited company:
Annual Compliance:
Annual General Meeting (AGM):
- Conduct the AGM within six months from the end of the financial year.
Annual Return (Form MGT-7):
- File the annual return with the Registrar of Companies (ROC) using Form MGT-7 within 60 days of the AGM.
Financial Statements (Form AOC-4):
- File the financial statements, including the balance sheet and profit and loss account, with the ROC using Form AOC-4 within 30 days of the AGM.
Quarterly Compliance:
- Board Meetings:
- Hold at least four board meetings in a year with a maximum gap of 120 days between two consecutive meetings.
Event-Based Compliance:
Changes in Directors (Form DIR-12):
- File Form DIR-12 for any changes in the board of directors within 30 days.
Change in Registered Office (Form INC-22):
- File Form INC-22 for any change in the registered office address within 15 days.
Allotment of Shares (Form PAS-3):
- File Form PAS-3 for the allotment of shares within 30 days.
Statutory Audit:
- Statutory Audit:
- Conduct an annual statutory audit of the company’s financial statements by a qualified auditor.
Income Tax Compliance:
- Income Tax Returns:
- File the company’s income tax returns annually by the specified due date.
Continuous Compliance:
ROC Filings:
- File various forms as required for specific events, such as changes in the company’s capital structure, creation/modification of charges, etc.
DIN KYC:
- Directors should ensure that their Director Identification Number (DIN) KYC is updated annually.
ESI and PF Returns:
- Ensure timely filing of Employees’ State Insurance (ESI) and Provident Fund (PF) returns.
GST Returns:
- If applicable, ensure timely filing of Goods and Services Tax (GST) returns.
Compliance Certificate:
- Obtain Compliance Certificate (Form MGT-8):
- Obtain a compliance certificate from a practicing company secretary annually using Form MGT-8.
Other Regulatory Compliance:
- SEBI Compliance (if listed):
- If the company is listed, comply with additional regulations imposed by the Securities and Exchange Board of India (SEBI).
Penalties for Non-Compliance:
Non-compliance with regulatory requirements may result in penalties, fines, and legal consequences.
Directors and officers may face disqualification or other punitive actions.
It’s crucial for public limited companies to stay informed about changes in regulations and seek professional advice to ensure accurate compliance. This compliance calendar is a general guide, and companies should customize it based on their specific circumstances and the evolving regulatory landscape.
