Compliance for a private limited company in India involves adhering to various regulatory requirements outlined in the Companies Act, 2013, and other relevant laws. Here is an overview of the key compliance requirements for a private limited company:

Annual Compliance:

  1. Annual General Meeting (AGM):

    • Conduct an AGM within six months from the end of the financial year.
  2. Annual Return (Form MGT-7):

    • File the annual return with the Registrar of Companies (ROC) using Form MGT-7 within 60 days of the AGM.
  3. Financial Statements (Form AOC-4):

    • File the financial statements, including the balance sheet and profit and loss account, with the ROC using Form AOC-4 within 30 days of the AGM.

Event-Based Compliance:

  1. Changes in Directors (Form DIR-12):

    • File Form DIR-12 for any changes in the board of directors within 30 days.
  2. Change in Registered Office (Form INC-22):

    • File Form INC-22 for any change in the registered office address within 15 days.
  3. Allotment of Shares (Form PAS-3):

    • File Form PAS-3 for the allotment of shares within 30 days.

Periodic Compliance:

  1. Board Meetings:

    • Hold at least four board meetings in a year with a gap of not more than 120 days between two consecutive meetings.
  2. Statutory Audit:

    • Conduct an annual statutory audit of the company’s financial statements.
  3. Income Tax Returns:

    • File the company’s income tax returns annually.

Compliance Certificate:

  1. Obtain Compliance Certificate (Form MGT-8):
    • Obtain a compliance certificate from a practicing company secretary annually using Form MGT-8.

Additional Compliance:

  1. ROC Filings:

    • File various forms as required for specific events, such as changes in the company’s capital structure, creation/modification of charges, etc.
  2. DIN KYC:

    • Directors should ensure that their Director Identification Number (DIN) KYC is updated annually.
  3. Maintenance of Statutory Registers:

    • Maintain statutory registers such as the register of members, register of charges, etc.

Penalties for Non-Compliance:

  • Non-compliance with regulatory requirements may lead to penalties, fines, and legal consequences.

  • Directors and officers may face disqualification or other punitive actions.

It’s crucial for private limited companies to stay informed about changes in regulations and comply with all applicable laws. Seeking the assistance of a qualified company secretary or legal professional can ensure accurate compliance with the diverse and evolving regulatory landscape.